219 S. Victory

Little Rock, AR 72201



AAEA Contact: m.mertens@theaaea.org

ASPMA Contact: Maurice.henry@hpsdistrict.org

Certified Facilities Director Certification Program

As education continues to capture more and more of the national spotlight, it is imperative that school facilities stay "in the mix” in all conversations regarding improvements to education. It has been shown in countless studies already the role good facilities play in the quality of a child’s education.

That being said, it is incumbent upon the Arkansas School Plant Management Association (ASPMA) to strive to improve the professionalism of its members. In order to serve as the professional for your district in regards to the facilities in which the students learn, play, and dine, the facility manager should be certified in areas of health, safety, code compliance and cleanliness. The facility manager should also be knowledgeable in building systems, how those systems relate to each other to create the total building environment and possess the skills necessary to properly manage the facilities and not just keep it going.

School personnel, who have appropriate experience in facility management, receive satisfactory recommendations, and who complete the required coursework, are eligible for certification. Participating individuals will receive as a Certified Facilities Director (CFD) a final official certificate upon completion of the program.

It is hoped that such documented participation in this program will be recognized throughout the state by superintendents, school boards, state education officials, and leaders in government as important factors in assessing the professional growth and expertise of individuals in key facility management positions in Arkansas.

For current information on contacts and the CFD program and upcoming classes, go to the AAEA/ASPMA website at www.theaaea.org and follow the links to the ASPMA certification program site.

Certification Course Requirements

Candidates for certification as a CFD must meet the following (at the end of the certification process):

(1) Be responsible for one or more areas of school facility management.

(2) Have at least three years of experience in some aspect of school facilities.

(3) Submit a letter of recommendation from the local school superintendent or education service center director that addresses these areas concerning the candidate: integrity, character, ethical behavior, ability to work with and/or supervise others, follow-through on assigned responsibilities, and job competency.

(4) Submit an application to the ASPMA Certification Committee (application found on the AAEA/ASPMA website).

(5) Be a member of the Arkansas School Plant Management Association.

(6) Complete course work for certification within a five-year period.

Participation and Fees – Currently, registration for each course is $30.00 for ASPMA members and $45.00 for non-members. Registration fees are established and reviewed regularly by the ASPMA board of directors. There must be a minimum of ten participants for a course to be taught. This minimum may be waived if special circumstances dictate. ASPMA will attempt to offer courses at various locations throughout the state as the demand warrants.

Initial Certification – In order to meet the course requirement for a Certified Facilities Director (CFD), fifteen (15) courses must be successfully completed. Select ten (10) of the required courses listed below.

Required Courses

1. Human Resources 101 – Introduction to Human Resources (HR101)

(Concurrent credit available through AASBO)

- Legal issues, both state and federal

- Recruitment, selection and placement

- Job description and training

- Evaluation of personnel

- Personnel records

2. Purchasing and Supply Management 101 – Introduction to Purchasing and Supply Management (PS101) (Concurrent credit available through AASBO)

- Legal basis

- Purchasing policy

- Purchasing procedures

- Purchase orders and requisitions

- Other purchasing considerations

- Purchasing ethics

3. Maintenance and Operations 101 – Introduction of Plant Operations (MO101)

(Concurrent credit available through AASBO)

- Staff and scheduling considerations

- Custodial standards

- Facility inspection and supply management

- Community use of facilities

- Policies and standards for maintenance

- Scheduling of funds, staff, and contracted services

4. Risk Management 101 – Introduction of Risk Management (RM101)

(Concurrent credit available through AASBO)

- Legal basis

- Determining risk exposures

- Types of insurance

- Claims and reporting records

- Insurance alternatives

5. Basics of Building Systems 101 - Active Building Systems (BBS101)

- Heating, ventilation, air conditioning, and refrigeration

- Electrical

- Plumbing

- Fire safety and suppression

6. Basics of Building Systems 102 - Passive Building Systems (BBS102)

- Interior

- Exterior

- Structural

- Roof

- Specialties

- Site

7. Basics of Custodial Activities 101 – Introduction to Custodial Services (BCA101)

- Job descriptions

- Duties and frequencies

- Scheduling

- Equipment and materials storage

- Training

8. Safety Issues 101 - State and Federal Safety Codes and Laws (SI101)

- Mandated inspections

a. Legally required

b. Reporting

- OSHA Occupational safety

a. Workplace

b. Equipment

c. Chemicals

9. Computerized Maintenance Management System (SchoolDude Maintenance Direct) (CMMS101)

- Set-up and routing

- Installing buildings in the system as academic or non-academic

- Creating work orders

- Proper coding of work orders

-Tracking and completion of work orders

10. Computerized Maintenance Management System (SchoolDude PM Direct (CMMS102)

- Creating PM schedules/frequencies for each building

- Proper coding of PM work orders

- Tracking and completion of PM work orders

- State mandated inspections report (Using SchoolDude as the tracking system)

In addition to the ten (10) required courses, five (5) elective courses from those listed below are required

for initial CFD certification.

Elective Courses

1. Budgeting for Facilities Custodial and Maintenance (BCA201)

- Principles of school budgeting

- Capital expenditures

- Cash flow

- 9% Foundation funding

2. Basic HVAC Maintenance, Troubleshooting, Operations, and Controls (BBS201)

3. HVAC Component Manufacturing (BBS202)

-Tour of actual manufacturing plant

4. Facility Planning, Design, and Construction (BBS203)

- State master plan

- State facility manual

- State construction laws and plan review requirements

5. Basics of Building Systems (BBS204)

- Design, replacement, and maintenance of building roofs

- Overview of roofing warranties

6. Sidewalk/Parking Lot Construction/Maintenance and ADA Accessibilty Compliance (BBS205)

- Best practices for sub grade preparation, forming, mix design, pouring, and maintenance

- Asphalt pavement sub grade preparation, laying of asphalt and maintenance

- Current ADA standards for degrees and required compliant spaces within facilities,

standards for signage and ramping requirements

7. Current Trends/Updates in Basics of Building Systems (BBS401)

- Current technology on HVAC Controls in schools.

- Refrigerant recovery

8. Current Trends/Updates in Computerized Maintenance Management Classes (CMMS401)

9. Introduction to Facilities Management (MO201)

- Overview of educational facilities operation

- Role of the facilities manager

- Better facilities = Better education

- Legal and regulatory responsibilities

10. Basics of Energy Management (MO202)

- HVAC and controls

- Lighting

- Windows

- Thermal envelope

11. What is Warm, Safe and Dry? (MO203)

- Warm - Environmental control

- Safe - Mold, gas venting, fire alarms, fire suppression and more

- Dry - Roof leaks and other sources of water

12. Current Trends/Updates in Maintenance and Operations (MO401)

13. Current Trends/Updates in Purchasing and Supply Management (PS401)

14. Active Shooter Drill Training (SI201)

15. Building and Grounds Security (SI201A)

- Video surveillance

- P/A System

- Office sign-in

- Fencing

- Traffic control

16. Emergency Preparedness Management (SI202)

- Identify, develop and learn how to execute a plan for emergency management

17. Playground Safety/Enviromental Health & Safety (SI203)

- General considerations

- Playground hazards

- Maintaining a playground

- Components of a playground

18. Asbestos Hazard Emergency Response Act (AHERA) (SI204)

- History of AHERA

- Assessment

- Response Actions

- Training and periodic surveillance

- Worker training

- Recordkeeping and labeling

- Compliance and enforcement

- LEA designee responsibilities

19. Building and Grounds Hazard Recognition (SI205)

- Identify and remedying buildings and grounds hazards

- Slips/trips/falls

- Equipment safety, including ladders

- Recognizing playground hazards

- Eradication of flu virus, etc.

Certification Renewal – In order to renew the CFD certification, a candidate must file an application with the ASPMA Certification Committee and complete three (3) upper level courses (those numbered 200 and above) within a three year period. These may be duplicates of upper level courses taken during the initial certification period or previous renewal certification periods.