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The Arkansas Association of Special Education
Constitution and Bylaws

ARTICLE I
Name

The name of this association shall be the Arkansas Association of Special Education Administrators, affiliate of Arkansas Association of Educational Administrators. Within
the body of this Constitution, the Association shall be referred to as the AASEA.

ARTICLE II
Duration

The period of the AASEA is perpetual.

ARTICLE III
Purpose

The purpose of the AASEA shall be to:

1. maintain and elevate the professional and ethical standards of the special education
profession in Arkansas;

2. improve the special education standards in the schools in the state of Arkansas;

3. promote the welfare and professional growth of the members of the AASEA;

4. establish and maintain a relationship between other professional organizations with like
purposes;

5. develop a favorable relationship with public and elected officials of Arkansas;

6. provide a means for the AASEA to have a collective influence on the establishment and execution of special education policies within Arkansas;

7. keep the membership informed of state and national events and activities that promote or adversely affect special education in Arkansas.

ARTICLE IV
Dissolution/Disposition of Assets

Whenever, for any reason, the AASEA is dissolved or is no longer able to accomplish and carry out the specific purpose for which it was formed, the Board of Directors shall terminate the affairs of the AASEA and pay its debts. Any and all remaining assets shall be assigned and conveyed, without consideration, to the Permanent School Revolving Loan Fund of the State of Arkansas for the use and benefit of the children of the state, and, as such will be a furtherance of the educational purpose to which the AASEA is dedicated

ARTICLE V
Membership

Membership in the AASEA shall be Individual, Honorary, Associate or Emeritus.

INDIVIDUAL MEMBERSHIP shall be open to persons engaged in any phase of special education administration or supervision, directly or indirectly, in both public and/or private education institutions, person having instructional responsibilities in the field of special education at the college or university level, and person employed by the State Department of Education.

Individual membership shall be dual membership providing for membership in both the AAEA and the AASEA. Only person holding individual memberships in AASEA will be eligible to vote or hold office.

HONORARY MEMBERSHIP may be conferred upon an individual by the AASEA at its annual meeting.

EMERITUS MEMBERSHIP will be made available to individuals retired from special education administration or supervision or a related field.

ASSOCIATE MEMBERSHIP shall be open to any person not employed as a school administrator who is actively pursuing a graduate program in educational administration.

Membership dues for each type of membership shall be the amount established by the AAEA/AASEA.

ARTICLE VI
Board of Directors

COMPOSTION- The Board of Directors shall consist of the following: President, Vice-President/President-Elect, Secretary, Treasurer, Immediate Past President, Area Representatives, Committee Chairpersons, and Representatives-at-Large.

ELECTION- The election of the Board of Directors shall follow the processes outlined in Articles, VII, VIII, IX, and XI for the constitution.

TERMS OF OFFICE- The terms of office of the Board of Directors shall be as designated in VII, VIII, IX, and XI of the Constitution.

QUALIFICATIONS-Members of the Board of Directors must meet the guidelines for Individual membership in Article V.

VACANCIES - In the event a vacancy occurs in the position of an Executive Officer, a Committee Chairperson, or a Representative-at-Large, the Board of Directors shall appoint a successor to serve the unexpired term. In the event a vacancy occurs in the position of an area representative, a successor will be appointed by the membership of their respective region to serve the unexpired term.

Members of the Board of Directors may have their office declared vacant by the Board if they are:

1. no longer engaged in a position that qualifies for Individual membership as described in Article V,

2. absent from three consecutive board meetings without just cause, and

3. no longer an active member of AASEA.

POWERS AND DUTIES - The Board of Directors has the authority to:

1. adopt and revise an annual operating budget and to expand any or all funds accrued to the AASEA,

2. employ staff, set salaries, and discharge staff, and

3. incorporate the AAEA as non-profit organization under the statutes of the State of Arkansas

The responsibilities of the Board of Directors shall be to:

1. Make rules and assign responsibilities to all standing committees,

2. Develop ways and means of cooperation between professional association whose aims are not in conflict with the purposes of the AASEA,

3. Secure benefits such as a group insurance, liability insurance, and membership privileges with individuals and corporations for the membership of the AAEA/AASEA,

4. Submit an annual written report of the activities on behalf of the AASEA, covering the fiscal year of July 1 through June 30, to the executive Director of the AAEA,

5. Collect membership dues in conjunction with AAEA,

6. Schedule meetings of the AASEA,

7. Carryout and enforce the rules governing membership in the AASEA,

8. Make all necessary rules and regulations to carry out the purpose of the AASEA,

9. Provide services such as publications, conferences, research, mentoring and other services that are not in conflict with the purpose of AAEA/AASEA, and

10. Be a current member of the AAEA/AASEA and attend regularly scheduled board meetings.

MEETINGS-Meetings of the Board of Directors shall be as follows:

1. The Board of Directors shall meet at least quarterly during a given year,

2. A quorum of the Board of Directors shall be a majority of its members, which may be established by using alternative forms of communication such as a phone conference call, web conference, etc.,

3. Meetings of the Board of Directors, including special board meetings, shall be upon call of the President or at the request of a majority of its members.

4. There shall be one or more State meeting(s) of the AASEA annually

5. The time and place for annual state meeting(s) shall be decided by the board of Directors,

6. Robert’s Rules of Order Revised shall guide in all business meetings of the AASEA.

ARTICLE VII
Executive Officers

EXECUTIVE OFFICERS-The Executive Officers of the AASEA shall be President, Vice-President/President-Elect, Secretary, Treasurer, and Immediate Past President.

NOMINATION-Nominations for Executive Officers shall be made in writing and submitted to the Nominating Committee Chairperson in the springof each year. The Nominating Committee will review the nominees and prepare a proposed slate of officers to be presented to the Board of Directors for vote at the next meeting following the spring nomination period.

ELECTION-The Board of Directors will present the proposed slate of Executive Officers to the general membership at the annual AASEA meeting. Nominations for Executive Officers may also be made from the floor.

TERMS OF OFFICE-Vice President/President-Elect One Year

Secretary Two years

Treasurer Two years

Immediate Past President One year

No Executive Officer shall serve more than two consecutive terms in the same position.

QUALIFICATIONS-Executive Officers must:

1. Meet qualifications for Individual membership

POWERS AND DUTIES-The duties and responsibilities of the Executive Officers shall be as follows:

President-

1. preside or arrange for presiding officers at all meetings of the Board of Directors and standing
committees, and special committees,

2. nominate all committee members jointly with the Chairperson of each committee to be
presented to the Board of Directors for approval,

3. appoint special committees,

4. assign duties and responsibilities of special committees,

5. compile an annual report to be presented at the first annual association meeting, to the
membership, and Executive Director of the AAEA,

6. perform other duties as normally assigned to the office of President,

7. attend all the AAEA scheduled Board Meetings and give an oral and/or written report, and

8. succeed to the position of Immediate Past-President.

Vice President/President-Elect-

1. act as presiding officer of the Board of Directors in the absence of the President,

2. serve as ex officio member of all standing committees,

3. complete the term as President of the Board of Directors in the event the office of President becomes vacant,

4. serve as Chairperson for the Program committee and plan fall and summer conferences, and

5. succeed to the position of President.

Secretary-

1. keep a complete and accurate record of the proceedings of all meeting of the Board of Directors,

2. provide a copy of the minutes of each meeting to all AASEA members of the Board of Directors prior to the next meeting,

3. notify appropriate persons of all the AASEA meeting, and

4. keep an accurate list of all members of AASEA.

Treasurer-

1. receive and deposit to the AAEA all funds received by the AASEA,

2. keep accurate financial records of all funds of the AASEA,

3. remit all bills approved for payment by the Board of Directors to the AASEA, and

4. provide a treasurer’s report at each regular meeting of the Board of Directors, and

5. develop and present for a vote an annual operating budget.

Immediate Past-President-

1. provide training to new members of the Board of Directors specific to the duties and responsibilities of each position at the first meeting of the year. In the event they cannot provide such training, they will designate a trainer with the President’s approval.

2. The immediate Past-President shall continue as a member of the Board of Directors for one year.

ARTICLE VIII
Area Representative

ELECTION-Area Representative(s) shall be elected by the AASEA membership of their respective area(s). Results of the area election and letters of acceptance will be submitted to the Board of Directors by May 1 of the election year.

Election of Area Representatives shall be on an alternating basis according to even or odd numbered regions. Representatives from areas with even number will be elected in even calendar years, and Representative from areas with odd numbers will be elected in odd calendar years.

TERMS OF OFFICE-The terms of office for Area Representatives shall be for two years.

QUALIFICATIONS-Area Representatives must:

1. serve schools within the geographical region of the area represented, and

2. meet qualification for Individual membership

POWERS AND DUTIES-Area Representative shall:

1. serve on the Nominating Committee,

2. initiate appropriate activities in order to address annual needs and goals determined by the AASEA board,

3. conduct regional elections for Area Representative and submit letter of acceptance to the Board of Directors,

4. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July1 through June 30, to the President.

ARTICLE IX
Committees

There shall be eight (8) committees chaired by person(s) nominated and appointed by the Board of Directors. Committee membership will consist of individuals jointly nominated by the President and each Committee Chairperson of the AASEA and approved by the Board of Directors. These committees shall be: Policies and Resolution, Legislative, (State and Federal), Public Relations, Membership, Program, Nominating, Scholarship, and Newsletter.

ELECTION-Nominations for Committee Chairpersons may be made by current members of the Board of Directors. Nominations must be made in writing and submitted to the nomination Committee Chairperson by March 1 each year. The Nominating Committee will select a slate of officers from the nominations, and present the proposed slate to the Board of Directors for final approval at the May meeting.

TERMS OF OFFICE-The terms of office for Committee Chairperson shall be for one year.

QUALIFICATIONS-Committee members must:

1. meet qualifications for individual membership

POWERS AND DUTIES-The duties and responsibilities of the committees shall be as follows:

Policies and Resolution Committee-

1. recommend policies, procedures and resolutions to the Board of Directors that would support, maintain, and carry out the purpose of the AASEA,

2. submit an annual written report of their activities on behalf of the AASEA covering the fiscal year of July 1 through June 30, to the President, and

3. perform other duties as assigned by the Board of Directors.

Legislative Committee-

1. develop a legislative program to serve the best interest of the AASEA,

2. review all legislation, both State and Federal, and recommend a course of action to the AASEA,

3. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July 1 through June 30, to the President, and

4. perform other duties as assigned by the Board of Directors.

Membership Committee-

1. keep an accurate list of all members of the AASEA,

2. conduct an annual membership drive,

3. recommend persons for Honorary membership,

4. submit an annual written report of their activities on behalf of the AASEA,

5. perform other duties as assigned by the Board of Directors, and

6. coordinate the selection of the Beverly Benham Special Education Administrator of the Year award.

Program Committee-

1. plan and develop meetings in cooperation with the Board of Directors of the AAEA/AASEA,

2. create to be published an agenda of the State meetings,

3. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July 1 through June 30, to the President, and perform other duties as assigned by the Board of Directors.

Nominating Committee-

The Nominating Committee shall be comprised of the Nominating Committee Chairperson and the Area Representative.

1. facilitate election of officers and appointment of Committee Chairpersons,

2. develop ballots for election of Executive Officers,

3. present a proposed slate of officers approved by the Board of Directors to general membership at the annual AASEA meeting,

4. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July 1 through June 20, to the President, and

5. perform other duties as assigned by the Board of Directors.

Scholarship Committee-

1. establish eligibility criteria for scholarship recipients,

2. distribute information concerning scholarship activities, including application forms,

3. interview all applicants and select recipients for Board for Directors approval,

4. make scholarship presentation(s) at the annual AASEA meeting,

5. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July 1 through June 30, to the President, and

6. perform other duties as assigned by the Board of Directors.

Public Relations Committee-

1. promote awareness and disseminate information about the AASEA,

2. submit an annual report of their activities on behalf of the AASEA covering the fiscal year of July 1 through June 30, to the President, and

3. perform other duties as assigned by the Board of Directors.

Newsletter Committee-

The Newsletter Committee shall be comprised of the editor and the Area Representatives.

1. prepare and disseminate a Spring and Fall newsletter,

2. collect articles in the Spring from Area Representatives who are from even numbered areas, and

3. collect articles in the fall from Area Representatives who are form odd numbered areas, and

4. perform other duties as assigned by the Board of Directors.

ARTICLE X
Special Committees

The president and/or Board of Directors shall have the authority to assign the duties and responsibilities of special committees.

ARTICLE XI
Representative-At-Large

ELECTION-Nominations for Representative-At-Large may be made by current members of the Board of Directors. Nominations must be made in writing and submitted to the Nominating Committee Chairperson by March 1 of each year. The Nominating Committee will select the two Representative-At-Large from these nominations and present the names as a part of the proposed slate of officers to the Board of Directors for final approval at the May meeting. There shall be one Representative-At-Large from the AASEA to the Council of Administrators of Special Education (CASE) and one Representative-At-Large from Early Childhood to serve on the Board of Directors.

TERMS OF OFFICE-The terms of office for Representative-At-Large shall be for one year.

QUALIFICATIONS- Representative-At-Large to the Case:

1. meet qualifications for individual membership, and

2. be a member of the constituent group they represent.

-Representative-At-Large from Early Childhood:

1. meet qualifications for individual membership, and

2. be employed as an Early Childhood supervisor

3. attend, to the extent possible/applicable, all ADE, and Special Education sponsored Early Childhood meetings/conferences/etc.

4. submit an annual written report of their activities on behalf of the AASEA, covering the

fiscal year of July 1 through June 30, to the President, and

5. perform other duties ass assigned by the Board of Directors.

POWERS AND DUTIES-Representative-At-Large to the CASE must:

1. attend regularly scheduled CASE meetings and report back to the Board,

2. submit an annual written report of their activities on behalf of the AASEA, covering the fiscal year of July 1 through June 30, to the President, and

3. perform other duties as assigned by the Board of Directors.

ARTICLE XII
Amendments/Revisions

Proposed amendments or revisions to the Constitution shall be submitted in writing to the Board of Directors of the AASEA at least sixty (60) calendar days prior to the State AASEA meeting in which the vote is taken.

The Board of Directors shall submit the proposed amendments or revisions to the membership at an AASEA meeting. The Constitution may be amended by a majority vote of the voting members present at any annual meeting or special meeting of the AASEA except that the amendment shall be submitted to the individual membership in writing at least thirty (30) days prior to the meeting.

VOTING PRIVILEGES

1. Only persons holding Individual Membership in AASEA will be eligible to vote or hold office in the association. Persons having an Honorary, Emeritus or Associate Membership are therefore not entitled to voting privileges.

2. Members of special committees, appointed by the Board President, do not have voting privileges.

VACNACIES

In the event a vacancy occurs in the position of an executive officer, a committee chairperson or a representative-at-large, the Board of Directors shall appoint a successor to serve the unexpired term.

OFFICERS

1. The Board of Directors will vote on the slate of officers presented at the May Board Meeting.

2. Area Representatives are elected by the AASEA membership of their respective Area and Submitted to the Board of Directors at the May Board Meeting of the election year.

3. The Board of Directors will nominate and appoint to the Board the two

Representatives-At-Large.

4. Nominations for committee chairpersons may be made by current members of the Board of Directors.

5. The Nominating Committee will select a slate for committee chairpersons from the nominations and the Board of Directors will vote on the final approval at the May meeting of the Board of Directors.

6. The President and each committee chairperson will jointly nominate individuals to serve on the committees. These must be approved by the Board of Directors.