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Constitution


Article I Name

Section 1. The name of this Association shall be Arkansas Association of School Administrators. Within the body of this Constitution, the Association shall be referred to as AASA.


Article II Duration

Section 1. The period of its duration is perpetual.


Article III Purposes

Section 1. The purposes of this Association shall be:

1. to maintain and elevate the professional and ethical standards of the educational profession in Arkansas;

2. to improve the educational standards in the schools in the state of Arkansas;

3. to promote the welfare and the professional growth of the members of the Association;

4. to establish and maintain liaison between other professional organizations with like purposes;

5. to develop a favorable relationship with the public and the elected officials of the state of Arkansas;

6. to provide a means for the AASA to have a collective influence on the establishment and execution of educational policies within Arkansas; and

7. to keep the membership informed of state and national events and activities that would promote or adversely affect education in Arkansas.


Article IV Dissolutionment / Disposition of Assets

Section 1. Whenever, for any reason, the AASA is dissolved or is no longer able to accomplish and carry out the specific purposes for which the AASA was formed, the Board of Directors shall terminate the affairs of the AASA, pay its debts, and after this has been done, any and all of the remaining assets shall be assigned and conveyed, without consideration, to the Permanent School Revolving Loan Fund of the State of Arkansas for the use and benefit of the children of the state, and as such will be a furtherance of the educational purpose to which the AASA is dedicated.


Article V Members

Membership in AASA shall consist of individual, corporate, honorary, associate, and emeritus membership. Only persons holding individual membership will be eligible to vote, hold office, or receive insurance benefits.

Section 1. Individual Membership. Individual membership shall be open to persons engaged in any phase of school administration, directly or indirectly, and those persons who serve in both public and/or private educational institutions; persons having instructional responsibilities in the field of educational administration; the State Department of Education; and the State Department of Higher Education.

Section 2. Corporate Membership. Corporate membership shall be open to any person that derives income in whole or in part through business transactions with public schools, private schools, colleges, universities, or the State Department of Education.

Section 3. Honorary Membership. Honorary membership may be conferred upon an individual by the Association at its annual meeting.

Section 4. Associate Membership. Associate membership shall be open to any person not employed as a school administrator who is certified in school administration or actively pursuing a graduate program in educational administration.

Section 5. Emeritus Membership. Emeritus membership will be made available to individuals having completed their careers in educational administration or in a related field.


Article VI Board of Directors of the Association


Section 1. The officers of the Association shall consist of the president, vice-president/ president-elect, secretary, treasurer, and the immediate past president. The officers shall be elected at the annual business meeting of AASA and shall hold office for a period of one year following their election.

Section 2. The Board of Directors of the Association shall consist of the five officers (president, vice-president/ president-elect, secretary, treasurer, and immediate past president) and ten board members. Two board members shall be elected from each of the congressional districts in the state and two shall be elected at-large at the annual business meeting of AASA and shall hold office for a period of two years following their election. The Board of Directors shall make provisions for staggering the terms of the board members to provide that one member from each congressional district and one member at-large are elected each year.

Section 3. The Board of Directors shall govern the affairs of the AASA.

Section 4. The Board of Directors shall meet at least four times each year to conduct the business of the Association. The president or a majority of the board shall determine the time and place of the meetings, and due notice of all meetings shall be given to all members of the Board of Directors.

Section 5. A quorum of the Board of Directors shall be a majority of its members.

Section 6. In the event that a vacancy occurs on the Board, the Board of Directors shall appoint a member to serve the remainder of the unexpired term.

Section 7. Members of the Board may have their office declared vacant by the Board of Directors if they are (1) no longer eligible for individual membership in the Association, (2) no longer an active member of the Association, or no longer employed in the congressional district they were elected to represent.

Section 8. The AASA president, vice-president/president-elect, and secretary shall serve on the AAEA Board of Directors.

Section 9. At intervals to be determined by the AAEA Board of Directors, AASA shall elect three members to be placed on the AAEA election ballot for the position of AAEA secretary/ treasurer. The nominees shall be selected by the AASA Nominating Committee and presented to the AASA membership at the annual fall meeting. Additional nominations may be made by the membership from the floor before the election.

Section 10. The AAEA officer elected from the AASA membership shall serve as an ex officio member of the AASA Board of Directors.


Article VII Meetings of the Association

Section 1. There shall be at least one state meeting of AASA each year.

Section 2. Special state or regional meetings of AASA may be called by the president or a majority of the Board of Directors.

Section 3. The place and time for the state meeting shall be determined by the Board of Directors.


Article VIII Committees of the Association

Section 1. There shall be six committees of the Association whose membership will consist of individuals nominated by the AASA president and approved by the Board of Directors. These committees shall be:

1. Policies and Resolutions Committee
2. Legislative Committee (State and Federal)
3. Auditing Committee
4. Membership Committee
5. Program Committee
6. Nominating Committee

Section 2. The duties and responsibilities of each committee shall be listed in the Bylaws.


Article IX Expenditure of Funds

Section 1. The Board of Directors of AASA shall have the authority to adopt and revise an annual operating budget and to expend any or all funds accrued to AASA.


Article X Staff

Section 1. The Board of Directors of AASA shall have the authority to employ staff, to set salaries, and to discharge staff.


Article XI Authority, Duties, and Responsibilities

Section 1. Except for the authority, duties, and responsibilities listed in this Constitution, all other authority, duties, and responsibilities of the organization and the officers thereof shall be set forth in the Bylaws. The Board of Directors shall have the authority to act on all matters that are not prohibited by this Constitution.


Article XII Corporation

Section 1. The Board of Directors shall have the authority to incorporate this Association as a nonprofit organization under the statutes of the state of Arkansas.


Article XIII Ratification

Section 1. The constitution shall become effective when it has been ratified by a majority vote of the active membership of AASA at the first annual state meeting.


Article XIV Rules of Order

Section 1. Robert's Rules of Order Revised shall guide in all business meetings of this Association.


Article XV Amendments

Section 1. Proposed amendments shall be submitted in writing to the Board of Directors of AASA at least sixty (60) days prior to the state association meeting in which the vote is to be taken.

Section 2. The Board of Directors may submit the proposed amendment to the membership at an associational meeting. The Constitution may be amended by a two-thirds majority vote of the voting members present at any annual meeting or special meeting of the Association, except that the amendment shall be submitted to the individual membership in writing at least thirty (30) days before being presented.

Bylaws

Article 1 Board of Directors' Duties and Responsibilities

Section 1. The Board of Directors of AASA shall have the authority to:

1. Make rules and assign responsibilities to all standing and special committees.

2. Develop ways and means of cooperation between professional associations whose aims are not in conflict with the purposes of this Association.

3. Secure benefits such as group insurance, liability insurance, and membership privileges with individuals and corporations for the membership of AASA.

4. Make an annual report on the activities of the Association. This report will cover a fiscal year July 1 through June 30.

5. Collect membership dues.

6. Expend funds of the Association.

7. Make and revise the annual budgets.

8. Employ and discharge staff.

9. Set staff salaries.

10. Schedule meetings of the Association.

11. Carry out and enforce the rules governing membership in the Association.

12. Make all necessary rules and regulations to carry out the purposes of the Association.

13. Authorize an associational newsletter or magazine in order to keep all members informed.

14. Provide services such as publications, conferences, research, individual counseling, and other services that are not in conflict with the purposes of this Association.


Article II Officers' Duties and Responsibilities

Section 1. The President shall:

1. Preside or arrange for presiding officers at all meetings of the Board of Directors, standing committees, and special committees.

2. Appoint all committees and the chairperson of each committee with consent of the Board of Directors.

3. Perform all other duties normally assigned to this office.

Section 2. The Vice-President / President-Elect shall:

1. Act as presiding officer of the Board of Directors in the absence of the president.

2. Serve as ex officio member of all standing committees.

3. Keep the Board of Directors informed of activities of the standing committees.

4. Complete the term as president of the Board of Directors in the event that the office of president of the Board of Directors becomes vacant.

5. Serve as chairperson for the program committee.

Section 3. The Secretary shall:

1. Keep a complete and accurate record of the proceedings of all meetings of the Board of Directors.

2. Provide a copy of minutes to all members of the Board of Directors.

3. Keep an accurate list of all members of the Association.

Section 4. The Treasurer shall:

1. Receive and deposit in the bank all funds received by the Association.

2. Keep accurate financial records of all funds of the Association.

3. Pay all bills approved for payment by the Board of Directors.

4. Provide a treasurer's report at each regular meeting of the Board of Directors.

Section 5. The Immediate Past-President shall continue as a member of the Board of Directors for one year.


Article III Committees' Duties and Responsibilities

Section 1. The Policies and Resolutions Committee shall:

1. Recommend policies, procedures, and resolutions to the Board of Directors that would support, maintain, and carry out the purposes of the Association.

Section 2. The Legislative Committee (State and Federal) shall:

1. Develop a legislative program that would be in the best interest of this Association.

2. Review all legislation, both state and federal, and recommend a course of action to the Association.

3. Perform other duties as assigned by the Board of Directors.

Section 3. The Auditing Committee shall:

1. Make provisions for the auditing of all of the Association's financial transactions, equipment, and facilities.

2. Perform other duties as assigned by the Board of Directors.

Section 4. The Membership Committee shall:

1. Keep an accurate list of all members of the Association.

2. Conduct an annual membership drive.

3. Recommend persons for honorary membership.

4. Perform other duties as assigned by the Board of Directors.

Section 5. The Program Committee shall:

1. Plan and develop, in cooperation with the Board of Directors, the annual meetings.

2. Cause to be published an agenda of the annual meeting.

3. Schedule reports of all standing committees and/or special committees at the annual meeting.

Section 6. Nominating Committee. A nominating committee, consisting of one member from each of the congressional districts and one member at large, shall be appointed by the president at least one (1) month prior to the annual meeting of the Association, and the said committee shall present a proposed slate of officers to the president at least fifteen (15) days prior to the annual association meeting. Additional nominations may be made by the membership from the floor at the annual business meeting and will be recognized by the presiding officer.

At intervals to be determined by the AAEA Board of Directors, the nominating committee shall present three members for the position of AAEA Secretary/ Treasurer. The nominees shall be presented to the AASA membership at the annual fall meeting for final approval. Additional nominations may be made by the membership from the floor before the election.


Article IV Special Committees' Duties and Responsibilities

Section 1. The Board of Directors shall have the authority to appoint and assign the duties and responsibilities of special committees.

Section 2. A special committee shall cease to exist when it has completed its work or when it has reached the date that might have been set for the completion of its work.


Article V Amendments to the Bylaws

Section 1. These Bylaws may be amended by a majority vote of the individual Membership present at the annual business meeting, fall conference, or a special meeting provided that proposed amendments to the Bylaws shall be submitted in writing to the Board of Directors sixty (60) days prior to the state Association meeting in which the vote is to be taken and members of the Association receive the proposed amendments at least thirty days prior to the date that it is presented.


Article VI Membership Dues

Section 1. Membership Dues for AAEA and AASA. The annual membership fee for each type of membership will be established by the membership of AAEA as described by the AAEA Constitution