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2019 AAEA Summer Conference - Exhibitor Registration
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7/29/2019 to 7/31/2019
When: Monday, July 29, 2019
Where: Marriott Hotel & Statehouse Convention Center
3 Statehouse Plaza
Little Rock, Arkansas  72201
United States
Contact: Christy Dodds

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July 29-31 2019

Marriott Hotel & Statehouse Convention Center
Little Rock, Arkansas


Registration Deadline: Wednesday, July 17
Must be Pre-Registered -- No Onsite Registration

Booths Usually Fill Up Before the Deadline



The 44th Annual Summer Conference of the Arkansas Association of Educational Administrators will be held at the Marriott Hotel/Statehouse Convention Center in Little Rock with exhibitors participating on Monday, July 29 and Tuesday, July 30, 2019. Last year, over 1,700 Arkansas school administrators were in attendance. We expect a similar number to attend this year.


We cordially extend an invitation for you to exhibit at the 2019 AAEA Summer Conference.

  • Exhibitors will be in Governors Hall III & IV of the Statehouse Convention Center.
  • $550 Registration Fee - includes 10’ x 10’ exhibit booth.  Also includes a 6' skirted table with 2 chairs.  Booth space is not carpeted. You also have the option of reserving two booths for $1100.
  • Set up is on Sunday, July 28, 1:00 pm - 5:00 pm; Monday, July 29, 8:00 am - 11:00 am.
  • Vendors will exhibit Monday, July 29, 11:00 - 5:00 pm and Tuesday, July 30, 7:30 am – 4:00 pm.
  • Break down is on Tuesday, July 30, after 4:00 pm.
  • Register by Friday, May 31, 2019, to be included in the conference program.

We will make every effort to encourage conference participants to visit the exhibit area including scheduling registration for the conference in the Statehouse Convention Center Rotunda at the Caddo and Quapaw Rooms (near the exhibit area), serving refreshments for the conference in the exhibit area and serving a continental breakfast for conference participants in the exhibit hall on Tuesday morning, July 30. 

This year we are adding "Tech Sessions" designed to showcase how students are using technology in Arkansas schools, and these sessions will be held in the exhibit hall on Monday July 29. 


Additional Booth Supplies/Shipping Information

If you need additional supplies for your booth (carpet, an extra table, etc.), click on the link below to download a supplies form. Return form to Sunbelt (directions and contact information on form) Payment for additional booth supplies will need to be made directly to Sunbelt (Do not send these requests to the AAEA).  




Utility Services

Click here to order utility services from the Statehouse Convention Center. You will need to create an online account with them. Please order all equipment through the Statehouse. Since you must register with them, please do not call the AAEA office regarding your supplies. When you are asked to input a booth number while ordering, use 00.


ATTENTION: Registering with the Statehouse for electricity does not mean you have also registered with AAEA for a booth. You must still go through our website and click the registration button above the map at the top of the page to get on our exhibitor list.You must register at both sites if electricity is needed.



  • We will make booth assignments no earlier than a week before the event.
  • At the request of our members, registration lists will not be provided to exhibitors.
  • Only our top-tier sponsors are invited to hold a session with our members. 
  • If you are planning on bringing large or unusual display items for you booth please email me directly and let me know. 


Hotel Room Reservations:  A block of rooms has been reserved at the hotels listed below.  Be sure and mention the AAEA Summer Conference when you call.  

    • Doubletree Hotel - $151-single/double -                   call by Friday, June 28 for conference rates - 501-372-4371 or 1-800-222-TREE - Mention AAEA Summer Conference
    • Wyndham Hotel, NLR - $94 single -                        call by Sunday, July 7 for conference rate - 501-907-4823 or 866-657-4458 Mention AAEA Summer Conference
    • Holiday Inn Presidential - $94 king/queen -            call by Monday, July 15 for conference rate - 501-375-2100 - Mention Arkansas Association of Educational Administrators
    • Hampton Inn & Suites - $149 -                                call by Friday, June 28 for conference rate - 501-244-0600 - Mention Arkansas Association of Educational Administrators (AAEA)
    • Homewood Suites by Hilton - $149 -                      call by Friday, June 28 for conference rate - 501-375-4663 - Mention Arkansas Association of Educational Administrators (AAEA)
    • Residence Inn by Marriott - $149 -                         call by Friday, June 28 for conference rate - 501-376-7200 Mention Arkansas Association of Educational Administrators (AAEA)
    • Courtyard by Marriott - $149 -                                call by Friday, June 28 for conference rate - 501-975-9800 - Mention Arkansas Association of Educational Administrators (AAEA)
    • Capital Hotel - $189 queen/ $209 king -                  call by Wednesday, July 10 for conference rate - 501-374-7474 or 1-877-637-0037 - Mention AAEA 2019 Summer Conference
    • Hilton Garden Inn - $145  -                                     call by Thursday, June 27 for conference rate - 501-244-0044 or 1-800-HILTONS - Mention AAEA


For exhibitor information regarding the 2019 AAEA Summer Conference, contact:


Christy Dodds

Business Development Manager


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