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2018 AAFC Spring Conference
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5/2/2018 to 5/4/2018
When: Wednesday, May 2 - May 4, 2018
Where: Hot Springs Convention Center
134 Convention Blvd.
Hot Springs, Arkansas  71901
United States
Contact: Amy McNabb

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May 2-4, 2018

Hot Springs Convention Center

Hot Springs, Arkansas


Online Registration Deadline: Wednesday, April 25


The Arkansas Association of Federal Coordinators will conduct the 2018 AAFC SPRING CONFERENCE on May 2-4, 2018, at the Hot Springs Convention Center in Hot Springs, Arkansas. 


The 2018 AAFC Spring Conference agenda is listed below.




Full Conference         $255 (AAEA members)   $330 (Non Members)


Onsite Registration   $305 (AAEA members)   $380 (Non Members)




Wednesday, May 2, 2018


8:30      Pre-Conference Class (Optional)

                 "Using EDGAR to Learn the Basics of Federal Grant Management"

Presenters: Kimberly Glass, Springdale School District and Anita Farver, Little Rock School District

This two-hour class is optional.  Registration is free and limited to 50 participants.  If you register for the pre-conference class and do not attend, you will be charged $35 to cover the cost of the book.


This session will use The Administrator’s Handbook on EDGAR, 3rd Edition, to discuss regulations around procurement, time and effort, cash management, financial reporting and other changing grants management practices. Learn how to use the book that has at-the-ready answers the next time you're uncertain about a rule or regulation.  Registration is free and each registrant will receive a copy of the handbook.


Topics in this book cover:

  • ·         Education Department General Administrative Regulations

    ·         Uniform Administrative Requirements, Cost Principles, and Audit Requirements

    ·         USDE Q/A Regarding 2 CFR Part 200

    ·         USDE Actions to Ease the Burden of Time-and-Effort Reporting

    ·         USDE Using Federal Funds for Conferences and Meetings



10:30     Registration Opens


11:00     AAFC Board Meeting


1:00      New Federal Coordinators Meeting

       Best Practices in……

  • Budgeting/Spending/Coding -- Panel of Federal Coordinators
  • Time & Effort
  • Private Schools
  • Parent Engagement
  • Title I Annual Meeting
  • Common Errors & How to Fix Them
  • Question & Answer
  • Title I Annual Meeting


             Common Errors & How to Fix them -- Panel of Federal Coordinators

             Question & Answer -- Panel of Federal Coordinators


4:00      Adjourn



Thursday, May 3, 2018


8:00   Registration


8:30       Welcome

Christie Jay, President AAFC, Bentonville School District


8:40       Updates on ESSA

Arkansas Department of Education


9:45        Break & Visit Exhibitors


10:00     Updates on ESSA (cont.)


10:45     NSL Matching Grants

Elbert Harvey, Arkansas Department of Education


11:00     AAFC Business Session

Christie Jay, AAFC President


11:15     2018 Federal Coordinator of the Year Recognition


11:30     Lunch


12:30     Networking and Visit the Exhibitors


1:00        UGG Audit & Findings

Patrick Nutt, Arkansas Legislative Audit


2:00        Networking & Visit Exhibitors -- Door Prizes Announced


2:15        Federal Grants Management Systems

Annette Pearson & Jayne Green, Arkansas Department of Education


3:15        Question & Answers


Friday, May 4, 2018


8:30      Welcome


8:40      Lead Higher

Ryan Mosser, Lead Higher/EO; Karleen Sheets, Asst. Supt for Curriculum, Jonesboro Public Schools; Dr. Jennifer Morrow, Director of Secondary Education Grades 9-12, Bentonville School District


9:40       Using the School Improvement Model To Improving Reading in Jr High Students

Amy Grubb, Literacy Specialist; Cassandra Sabatini, Instructional Facilitator, Jonesboro Public Schools


10:30     Organizing Homeless Resources

Amanda Musick, Bentonville School District; Lequieta Grayson, Little Rock School District; Sara Jones, Siloam Springs School District


11:20     Closing





Embassy Suites - Hot Springs
$139 - Single

$149 - Double

For reservations call:  501-321-4430   (Mention Federal Coordinators)

Conference Rate good through Sunday, April 15


The Hotel Hot Springs & Spa

$104 Single with breakfast for one person

$114 Double with breakfast for two people

For reservations call: 1-877-623-6697 or 501-623-6600 (Mention AAFC Conference)

Conference Rate good through Monday, April 9


AAEA Contacts:

Amy McNabb

Robyn Keene

Office - 501-372-1691

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